File upload method

This filing method allows you to upload all your quarterly wage data at once. You can upload files in any of the following formats, or use this Microsoft Excel template (follow these instructions for using the template).

Formats

Delimited (same as the template)
ICESA (NASWA) Standardized Record Format
EFW2 (formerly MMREF-SSA) Format
Minnesota State Fixed Length

Submitting the File

After you create the file, use this procedure to submit the file:

IMPORTANT

Your submitted wage detail report must include all required employee information. Reports with missing or erroneous information are subject to a $25 administrative service fee for each adjusted or corrected employee record. Administrative service fees may be canceled under certain circumstances.

To submit the file:

Log in to your account at www.uimn.org
On My Home Page, select Tax and Wage Detail Reporting.
Select Submit or Adjust Wage Detail.
Select the reporting period (year and quarter) for which you are submitting data, and then select Next.
The Wage Detail Submission Process page displays. Select the Filing Method: File Upload - Attach electronic wage file, and then select Next.
Select the File Type that matches the format of your file (Delimited, ICESA, EFW2, or Minnesota State Fixed Length), and then select Next.
Use the Browse button to locate your wage detail file. Select a file to upload, and then select Open. The title of your wage detail file will display, select Next. See example.
The File Preview page opens. Review your uploaded wage detail information. If you:
- Have no File Errors, select the action: Accept file and proceed.
- Have File Errors, review the error messages, and then proceed as follows:
  - Fatal errors cannot be processed until they have been fixed. You must correct the file and then re-submit. Select the action: Make file corrections and resubmit.
  - Non-Fatal errors it is recommended you correct all errors before submitting the file; however, you can select the action: Ignore Errors and Continue, and then select Next.
Note: Files with more than 5 kilobytes of data receive a confirmation message. The file has been saved and will be processed within 24 hours. For additional steps to this process, refer to Submitted file upload files larger than 5 kilobytes.
Review the 12th of the month information, update if necessary, and then select Next.
Review the Wage Detail Report Summary and Summary of Units Reported information:
- If correct, select Next.
- If incorrect, or you see a section named Summary of Units Not Reported, select Previous to go back and review/fix entries.
- If you are not ready to submit your report, you can select Save and Exit to save your work and finish the process later.
You are almost done! Review for accuracy the Total Gross Wages, Taxable Wages and Amount Due, and then select Submit Wage Detail.
A confirmation number is provided on the next page. Print the Wage Detail Submission Confirmation page for your records.

Additional steps

Submitted file upload files larger than 5 kilobytes (KB)
Submitted file upload files larger than 5 kilobytes (KB)

Wage Detail Batch Processing Times

Wage Detail Batch Processing occurs once in the morning and once in the afternoon each business day (excluding state holidays). Files processed later in the day can be viewed the next business day.
1. Log in to your account at www.uimn.org
2. Review the status of your file:
  1. On My Home Page, click Tax and Wage Detail Reporting.
  2. Select View Submission History.
  3. Select the quarter and year you want to view, and then select Search.
  4. Review the Search Results for a confirmation number. If one:
    - Displays, the file processed - refer to Payment Information for steps to make a payment.
    - Does not displays, select the Errors link to view details.
Error Messages:
- Fatal error records (or lines) will NOT be stored or used in calculations. The records must be corrected and re-submitted for an accurate submission.
  
  Important: A file with fewer than 50 fatal errors will process, but the records having the fatal errors will not process. A file with 50 or more fatal errors will cause the entire file to fail.
- Non-fatal error records will be stored and used in calculations. It is recommended to correct the errors and re-submit the file for an accurate submission. These errors do not prevent the record or file from processing. Non-fatal errors caused by invalid Social Security numbers should always be corrected or the Employer Self-Service System will incorrectly calculate the taxable wages.
To make a payment
To make a payment:
1. From the Confirmation page, select Make Payment.
2. The Amount Due for the most recent Statement Period will display, select Make Payment.
3. The Payment Information page displays the amount due. Select a payment method (Electronic Check or Paper Check) from the drop-down menu, and then select Next.
Electronic payment:
1. Enter your company’s bank account information, the Payment Effective Date, and then select Next.
2. Review Electronic Check Payment Information, and then select Submit. The Receipt of Payment displays.
Paper check:
1. To view and print the payment voucher, select Next.
  A PDF payment voucher will display.
2. Send check and lower portion of the voucher to: Minnesota UI (see voucher for specified address).
3. Make the check payable to: Minnesota UI Fund.
4. To ensure timely processing of your payment, mail your check, along with the lower portion of the printed voucher, at least five days before the due date.
Access pending reports
⁠Access pending reports:
1. Log in to your account at www.uimn.org
2. On My Home Page, select Tax and Wage Detail Reporting.
3. Select Submit or Adjust Wage Detail.
4. Select the reporting period (year and quarter) of the pending report you need to finish submitting data, and then select Next.
  
  Note: Saved/Pending reports display under the section titled Reports.
5. On the Wage Detail Submission Process page, to return to records you have already submitted, select the Filing Method you initially selected when you started reporting your wage detail, and then select Next.
6. Information previously saved displays.